Vendor Risk Questionnaire by Qeluntra

AI vendor questionnaire: questions about AI use on your data

Questions to ask any supplier that may use AI on your data or in the work it does for you: which tools, whether your data trains models, human review and where the data goes.

8 questions. Each shows the answer you need, why you ask and which kinds of supplier it's for.

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1. AI use on your data (8)

  1. Do you use AI tools or AI agents in the work you do for us?Yes / NoWhy we ask: Determines whether the rest of this section applies. · Sent to: all supplier types
  2. Will any of our data be entered into AI tools? If so, which tools?TextWhy we ask: Our data may leave your control once entered into an AI service. · Sent to: all supplier types
  3. Is our data used to train or improve any AI model, yours or a provider's?Yes / NoWhy we ask: Training use can expose our information to others. · Sent to: all supplier types
  4. Do you keep an inventory of the AI agents and tools your staff use?Yes / NoWhy we ask: You can't control AI use you don't know about. · Sent to: all supplier types
  5. Are consequential AI decisions or actions reviewed by a person before they take effect?Yes / NoWhy we ask: Human review limits the impact of AI errors. · Sent to: all supplier types
  6. Can you show which AI actions were taken on our data, and when?Yes / NoWhy we ask: An audit trail is needed to investigate problems. · Sent to: all supplier types
  7. Do you have a written AI use policy for staff?Document requestedWhy we ask: Shows AI use is governed, not ad hoc. · Sent to: all supplier types
  8. Do AI agents in your service hold credentials that can act in our systems?Yes / NoWhy we ask: Agents with credentials can take real actions and need strict limits. · Sent to: IT and software, Professional services

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Once suppliers reply, Qeluntra keeps due-diligence evidence, remediation owners and deadlines in one place, linked to your contracts.

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This questionnaire is a starting point, not legal or compliance advice. Adapt it to your contracts, your sector and the laws that apply to you. Question bank last reviewed 2026-09-25.